Guidance on how to submit booths plans and documents can be found below.

A safety risk assessment is a careful examination of anything in the work environment that could cause injury or ill health. When completing a Risk Assessment think about and consider what you will be displaying on the booth, where everything will be positioned, and decide if there is anything that could cause anyone any harm to anyone (e.g. trailing wires, hot water, heavy boxes, trip hazards, etc.) Then think about what precautions and controls measures your will implement to prevent these things from harming anyone, and detail these in your risk assessment. Precautions and control measures can include training and the provision of information as well as practical measures such as safety guards and the implementation of a minimum safe distance.

Do this for the build-up, exhibition open days and dismantling. Weigh up whether you have taken enough precautions or should do more to prevent harm. The important aspect is whether a hazard is significant, and whether you have covered it by satisfactory precautions and controls, so that the risk is small.

If you are building a booth, your risk assessment must also include a detailed analysis of all the risks associated with your booth build, fitting and removal (e.g., working at height, use of tools, risk of fire, hazardous substances, heavy loads, live electricity, etc); and again what precautions and control measures you will implement in order to lower the risk to a safe level.

If you are building a large or complicated booth, or are involved in unusual activities during the exhibition, you may need to seek the assistance of a qualified Health & Safety professional.

The following is your step-by-step guide to completing a risk assessment:

Step 1: Look for the hazards

Look for hazards that you would reasonably expect to result in significant harm under the conditions in your booth space. Hazards are anything that can cause harm.

Ask yourself: What equipment, materials and substances will be used? How much noise and dust will there be? What are the ground conditions? How are your disposing of waste? What electrical installation are there?

Potential hazards:                                                                                              Slipping / tripping hazards Fire Chemicals Moving parts Working at height Electricity Vehicles Dust Fumes Noise Poor lighting Temperature Heavy goods

Step 2: Decide who might be harmed and how

Ask yourself the questions below. There is no need to list individuals by name. Think about groups of people doing similar work or who may be affected, e.g.,

• Who will be affected by your work and at most risk?
• Who are your employees, contractors or exhibitors on or near your booth?
• How will your visitors be affected?
• Groups include staff, contractors, guests, venue service staff, among others

Step 3: Evaluate the risks

A risk is the likelihood of a hazard causing harm. Decide whether the existing precautions are adequate or whether more should be done for the hazards listed. As yourself whether the existing precautions reduce the risk as far as reasonably practicable, represent good practice, meet industry norms and legal requirements.

Once you have done this adequately you can then decide on the appropriate action, ask yourself if the risk can be removed completely or can things be done in a different way? If not, can the risk be isolated, controlled or reduced?

Step 4: Record the findings
Write down the significant hazards and conclusions. You must also tell your employees about your findings. You should be able to demonstrate that you have made a suitable assessment by identifying what the main hazards are, who might be affected, that the precautions are reasonable, and the risk is low.

EAC’s must maintain the following insurance from the first day of their move until the last day of their move out at MWC25 Las Vegas. No access to the floor will be granted without insurance coverage. Such insurance shall include contractual liability and product liability covered with the following limits:

• COMMERCIAL GENERAL LIABILITY INSURANCE (Occurrence Form) covering bodily injury, property damage, products and completed operations, and personal and advertising injury with minimum limits of one million dollars ($1,000,000) per occurrence. This policy shall include contractual liability coverage applicable to the indemnities assumed hereunder. If the policy has a general aggregate limit, either the general aggregate shall apply separately to this project/location, or the general aggregate limit shall be two times (2X) the required occurrence limit.
• WORKERS’ COMPENSATION INSURANCE with statutory limits as required by law and Employer’s Liability Insurance covering legal obligation to pay damages for bodily injury or occupational disease (including death) sustained by an employee with minimum limits of: $1,000,000 bodily injury by accident; $1,000,000 bodily injury by disease; $1,000,000 policy limit.
• UMBRELLA/EXCESS LIABILITY INSURANCE policies must follow the form of the underlying primary policies (except Workers’ Compensation) with minimum limits of four million dollars ($4,000,000) per occurrence.
• All required insurance policies shall name as Additional Insured, Fontainebleau Las Vegas, Risk Management and each of their parent subsidiaries and affiliates and each of their officers, directors, agents, and employees as respects the conduct of the named insured(s) in or about the property of Fontainebleau Las Vegas, Risk Management. 
• EACs must name GSMA Ltd LLC and Freeman Co LLC as additional insured.