Event Rules



Adult Content

The Organizer shall be entitled to close a booth during move-in or exhibition hours if the Organizer feels the Company is displaying materials of an offensive nature. The Organizer reserves the right to shut down and clear out a booth, with the Company absorbing any or all costs that may arise.



Age Restriction

Individuals under 18 years of age (including infants) are not permitted entry to the venue during installation, dismantle or Event days. Any exceptions to this policy are at the sole discretion of the Organizer and requests for such permission must be provided to the Organizer, in writing, prior to start of the Event.

The Organizer acknowledges that there may be circumstances in which a guardian has to bring an individual younger than 18 years of age (a “Minor”) to the Event in the absence of adequate childcare. The guardian must accompany the Minor at all times and is responsible for ensuring both the Minor’s safety and the Minor’s compliance with these Terms.

Guardians are asked to help maintain a professional, disturbance-free environment.

Please note that the Event environment may not be suitable for all Minors.

Any guardian desiring to bring a Minor to the Event must sign a waiver and release of liability prior to entering the Event this will need to be done at the registration area only on arrival, further information can be found in our Terms & Conditions.

In order to help prepare for your visit, please keep in mind that the Event includes:

  • Loud noises and music
  • Significant visual stimulation (including bright lights, large screens and demonstrations)
  • Large crowds
  • State of the art technology
  • Structural elements not designed with minors in mind

Alcohol & Drugs

The Organizer recognizes the legitimate serving of alcohol beverages in the process of conducting business and social activities. All personnel carry the responsibility to consume the beverages responsibly and must remain in compliance with the professional code of conduct. The consumption of alcoholic beverages is prohibited during installation and dismantling for safety and liquor liability purposes.

If any alcoholic beverages are to be served, exhibitors must contact Centerplate and follow the Nevada Department of Taxation guidelines regarding liquor at trade shows. All alcoholic beverages must be served by a Centerplate bartender, TAM certified.

If you have any questions, contact Centerplate at 702-943-6779 or email at exhibitorcateringlvcc@centerplate.com.


Animals

  • Service animals are always welcome. Refer to the Americans with Disabilities Act for the definition of a service animal
  • Permission for any animal to appear in a show or booth must first be approved by show management, then by the convention services manager (CSM)
  • It is the animal owner’s responsibility to clean up after the animal while on facility property
  • Animals are not allowed in the building overnight
  • A separate certificate of insurance in the amount of $1 million combined single limit bodily injury and broad-form property damage coverage, including broad-form contractual liability, naming Las Vegas Convention and Visitors Authority (LVCVA) and GSMA as additional insured must be provided

Anti-Harassment


GSMA provides a positive, harassment-free Event experience for all Attendees, regardless of gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age or religion. GSMA does not tolerate harassment in any form. The use of harassing language and imagery (including that of a sexualised nature) is not appropriate at any GSMA Event or related social activity sponsored or organised by GSMA. Any Attendee found to be violating GSMA’s anti-harassment policy, may be sanctioned or expelled without a refund at GSMA’s sole discretion.

Examples of harassment include, but are not limited to:

  • Verbal comments or actions related to gender, gender identity and expression, sexual orientation, disability, physical appearance, race, age, or religion;
  • Use of sexual images in public spaces;
  • Deliberate intimidation, stalking or following;
  • Unauthorised photography or recording;
  • Use of sexualised or harassing content in presentations;
  • Inappropriate physical contact;
  • Unwelcome sexual attention; and
  • Advocating for or encouraging any of the above behaviour.

If at any time You are made to feel unsafe or unwelcome at a GSMA Event, or witness this behaviour towards others, please report it as soon as possible. Reports can be made either personally onsite to GSMA staff or emailed to conduct@gsma.com. Regardless of the reporting method, the name and/or company reporting a harassment incident will be held in strictest confidence. Onsite staff will have been briefed to immediately escalate incidents.



Badge Policy

False certification of an individual as a representative of Company, misuse of an exhibitor’s badge associated with Company, or any other method or device used to assist unauthorized personnel to gain admittance to the exhibition floor, will be cause for expelling the Company and its representative(s) from the exhibition floor and/or banning them from future entrance to the Event. Violations of this section also warrant the removal of Company’s booth from the floor without obligation by the Organizer to refund of any fees. The Company, their employees and agents, and anyone claiming to be in the hall associated with the Company, waives any rights or claims for damages arising out of the enforcement of this rule.

Temporary Wristbands for Build-Up/Dismantling

Temporary, expiring wristbands will be used for exhibiting company employees, booth builders/designers, and anyone associated with your booth who is working during build-up and dismantling. Temporary wristbands will be available by Security. Government photo ID should be presented upon request for the issuance of a temporary wristband. Refusal to display the wristband as directed by Security will be cause for removal from the site and exclusion from the event for the duration of the event.



Booth Personnel

Booths must be continuously staffed during exhibit hours. With the exception of convenience help (such as receptionists or professional product demonstrators), all booth personnel must be employees of the Company, or its representative. The appearance, dress and decorum of booth personnel must reflect good taste and be consistent with the quality standard of the exhibition. Booth staff, including demonstrations, hosts, and models are required to confine their activities within the Company’s contracted booth Space.

Any Company which fails to occupy the Space will not be refunded any payment. All display systems and equipment/products must be installed and completed on the evening prior to the event opening.


Compulsory Health & Safety Documentation 

ALL Exhibitors must submit the following Health & Safety Documentation for review before arriving onsite.

Completion of these does not necessarily mean they will be approved. All Safety Risk Assessments, Method Statements and Health & Safety Declarations must be compliant, suitable and sufficient. When completing your documents, please take into account as much as reasonably possible, all risks and hazards associated with your activities at the Event, in particular the construction and dismantling of any structures. All of these risks must be assessed to an acceptable level. 

TURNKEY BOOTHS
 SPACE ONLY BOOTHS
Safety Risk Assessment Form
 Safety Risk Assessment
Special Activity Form *
 Booth Plan Submission

Method Statement

Special Activity Form * 
*Where applicable  

IMPORTANT FOR SPACE ONLY BOOTHS: detailed information on Heath & Safety Documentation and Booth Plan Submission process can be found in the Booth Plan Submission page, please click here to access the page.

Safety Risk Assessment

Under health and safety and work regulations, it is the employers duty to make a suitable and sufficient assessment of risks to the health and safety of employees and non-employees at the booth.
A safety risk assessment is a careful examination of anything in the work environment that could cause injury or ill health. This involves identifying the hazards present onsite, then devising ways to minimise and control those hazards.  

Guidance for those completing the Safety Risk Assessment
When completing a Risk Assessment think about and consider what you will be displaying on the booth, where everything will be positioned, and decide if there is anything that could cause anyone any harm to anyone (e.g. trailing wires, hot water, heavy boxes, trip hazards, etc.) Then think about what precautions and controls measures your will implement to prevent these things from harming anyone, and detail these in your risk assessment. Precautions and control measures can include training and the provision of information as well as practical measures such as safety guards and the implementation of a minimum safe distance. 

Do this for the build-up, exhibition open days and dismantling. Weigh up whether you have taken enough precautions or should do more to prevent harm. The important aspect is whether a hazard is significant, and whether you have covered it by satisfactory precautions and controls, so that the risk is small.  

If you are building a booth, your risk assessment must also include a detailed analysis of all the risks associated with your booth build, fitting and removal (e.g., working at height, use of tools, risk of fire, hazardous substances, heavy loads, live electricity, etc); and again what precautions and control measures you will implement in order to lower the risk to a safe level. 

If you are building a large or complicated stand, or are involved in unusual activities during the exhibition, you may need to seek the assistance of a qualified Health & Safety professional.  

The following is your step-by-step guide to completing a risk assessment:

Step 1: Look for the hazards
Look for hazards that you would reasonably expect to result in significant harm under the conditions in your booth space. Hazards are anything that can cause harm.
Ask yourself:
  • What equipment, materials and substances will be used?
  • How much noise and dust will there be?
  • What are the ground conditions?
  • How are your disposing of waste?
  • What electrical installation are there?


Potential hazards:                                                                                             
  • Slipping / tripping hazards
  • Fire
  • Chemicals
  • Moving parts
  • Working at height
  • Electricity
  • Vehicles
  • Dust
  • Fumes
  • Noise
  • Poor lighting
  • Temperature
  • Heavy goods

Step 2: Decide who might be harmed and how
Ask yourself the questions below. There is no need to list individuals by name. Think about groups of people doing similar work or who may be affected, eg
  • Who will be affected by your work and at most risk?
  • Who are your employees, contractors or exhibitors on or near your booth?
  • How will your visitors be affected?
  • Groups include staff, contractors, guests, venue service staff, among others
Step 3: Evaluate the risks

A risk is the likelihood of a hazard causing harm. Decide whether the existing precautions are adequate or whether more should be done for the hazards listed. As yourself whether the existing precautions reduce the risk as far as reasonably practicable, represent good practice, meet industry norms and legal requirements. 

Once you have done this adequately you can then decide on the appropriate action, ask yourself if the risk can be removed completely or can things be done in a different way? If not, can the risk be isolated, controlled or reduced? 
Step 4: Record the findings
Write down the significant hazards and conclusions. You must also tell your employees about your findings. You should be able to demonstrate that you have made a suitable assessment by identifying what the main hazards are, who might be affected, that the precautions are reasonable, and the risk is low.

Step 5: Review your assessment
Review your assessment and revise as necessary, inevitably new plans may develop and new observations may be made which could lead to new hazards requiring an assessment. It is good practice to review your assessment from time to time to make sure precautions are working effectively, allowing you to learn by experience.


Dress Code

Exhibition stand staff are expected to dress in business and/or business casual attire and behave in an appropriate, professional manner. Given the Event’s global profile and their convening of an entire industry and ecosystem, exhibition stand staff come from a broad range of cultures and nations. GSMA asks that this diversity and inclusivity is reflected in exhibition stand staff choice of clothing (e.g. clothing with political slogans or military fatigues would not be appropriate attire for an Event).

GSMA reserves the right to request that any exhibition stand staff alter their attire or leave the Event immediately if their appearance and/or conduct: (i) is inappropriate given the professional and global nature of an Event; and / or (ii) could reasonably be deemed to be offensive to other Event participants.

Emergencies

To report an emergency, call 702-892-7400.

  • Venue Customer Safety staff are trained to handle emergency situations. The Customer Safety Department is operational 24 hours a day and becomes the communications center and command post in the event of an emergency
  • All emergencies should be reported to the Customer Safety Department first
  • Dialing 911 will delay the response by medical personnel who may not be able to find or get to the location of the emergency
  • Report via text message: Text LVCC and your message to 78247

Fog Machines

The use of fog machines by exhibitors is not permitted.

Food & Beverage / Catering

Sodexo Live, the exclusive catering contractor for LVCC, retains the exclusive right to provide, control and retain all food and beverage services within the Las Vegas Convention Center (LVCC).

Preparation Within Exhibits

Whenever food or beverage is prepared within an exhibit, a Food and Beverage Sampling/Onsite Preparation Approval form must be completed and emailed to foodprepandsample@lvcva.com. Approval from both Las Vegas Convention and Visitors Authority (LVCVA) and Sodexo Live must be received prior to finalizing your plans.


Exhibition and Display Cooking

Temporary exhibition and display cooking are only permitted within the limitations given below.

  • All cooking appliances shall be listed or approved by a nationally recognized testing agency, e.g., Underwriters Laboratories, Inc., American Gas Association.
  • All cooking equipment is to be operated according to the manufacturer's operating instructions. Equipment listed or designed for outdoor use shall not be used indoors.
  • All multiple-well cooking equipment using combustible oils or solids and cooking surfaces, i.e., grills that exceed 288 square inches (2’ x 1’ max.) that produces grease-laden vapors, must have a fire extinguishing system installed and an exhaust duct system complying with the currently adopted Mechanical Code.
  • All single-well cooking equipment (deep-fat fryers), operations using combustible oils or solids, shall meet all the following criteria:
    • Metal lids sized to cover the horizontal cooking surface are to be provided.
    • The cooking surface is limited to 288 square inches (2’ x 1’ max.).
    • The equipment shall be placed on a noncombustible or limited combustible surface. Examples include concrete floors and fire retardant treated (FRT) plywood. The noncombustible surface must extend three (3) feet in front of the fryer.
    • The fryer is to be separated from all other equipment by a distance not less than 24 inches.
    • These cooking displays must be separated from all other combustibles by a distance not less than 10 feet.
    • The volume of cooking oil per appliance is not to exceed three (3) gallons.
    • The volume of cooking oil per booth is not to exceed six (6) gallons.
    • Deep-fat fryers shall be electrically powered and have a shut-off switch.
  • Other appliances for exhibition cooking shall also be limited to 288 square inches (2 square feet) in area. Examples are induction cooktops, ranges, electric warmer, single burner ranges, or multiple burner ranges.
  • A minimum of one (1) Class-K fire extinguisher shall be located within 30 feet of each deep-fat fryer and each grill or other appliance producing grease-laden vapors.
  • A minimum of one (1) Class 2A-30BC fire extinguisher shall be located within each booth with additional or other display cooking such as baking, sautéing, braising, stir fry, convection cooking, warming of food, and all other like applications.
  • Solid fuels, including charcoal and woods, are prohibited within exhibit halls.


FOOD SAMPLING INFORMATION

The Southern Nevada Health District enforces regulations for the sampling of food during trade shows.

A Food and Beverage Sampling /Onsite Preparation Approval form must be completed by exhibitors who are giving away free food or beverage and emailed to foodprepandsample@lvcva.com. Approval from both Las Vegas Convention and Visitors Authority (LVCVA) and Sodexo Live must be received prior to finalizing your plans.

Once the form has been submitted, a member of the Sodexo Live management team will contact you.

  • All items to be given away are limited to sample sizes.
    • Nonalcoholic beverages: 3 oz.
    • Food items: 2 oz.
  • Any food or beverage items not directly manufactured by the exhibitor must be purchased from and supplied by Sodexo Live.
  • If sampling of open food or beverage is conducted at a booth, both a hot-water hand-washing station and a sanitizing station will be required.
  • Hand-washing and sanitation stations may be purchased through Sodexo Live or provided by the exhibitor. If provided by the exhibitor, contact the Southern Nevada Health District.
  • Hot water for hand-washing will be provided by Sodexo Live. Hot-water refill station(s) will be available on the show floor. Check with show management for the location(s).
  • If any alcoholic beverages are to be served, exhibitors must contact Sodexo Live and follow the Nevada Department of Taxation guidelines regarding liquor at trade shows. All alcoholic beverages must be served by a Sodexo Live bartender, TAM certified. Some exceptions may apply.
If you have any questions, contact Sodexo Live! at 702-943-6779 or email exhibitorcateringlvcc@sodexo.com

Gaming / Raffles

For raffle/gaming inquiries, please contact the Nevada State Gaming Control Board at 702-486-2020. https://gaming.nv.gov/

Giveaways

The Organizer Team reserves the right to evaluate the safety and/or offensiveness of novelty item handouts.

Hand Carry

Important: LVCC has revised its Hand Carry Policy, please be aware of the following new procedures.

  • Exhibitors may hand carry their own materials into the exhibit space, provided they do not use material-handling equipment to assist them. Any labor used to hand carry must be performed by full-time company employees, and they must be prepared to show proof of employment
  • Parking for unloading must be performed from parking lots only, and no vehicles larger than pickups or passenger vans will be allowed to park for hand-carry purposes. Vehicles larger than pickups/vans must use the show contractors for freight unloading. Parking on LVCC roadways is prohibited, and unattended vehicles will be towed at the owner’s expense. See the following examples of allowed vehicles
  • Escalators will no longer be allowed to move hand-carry materials, and all boxes and suitcases will need to use the available elevators without the use of freight-moving equipment
/mwcaoem/s/Handcarry1.PNG?v=1

APPROVED FOR HAND CARRY USE:
  • Lightweight luggage carts
  • Hanging garment racks for moving hanging garments ONLY
  • Pop-up displays in rolling cases
/mwcaoem/s/Handcarry2.PNG?v=1

NOT ALLOWED FOR HAND CARRY USE:
  • Hand carts, hand trucks, pallet jacks, or any four-wheel cart or dolly
  • Access to the loading dock and/or freight doors
  • Any freight that cannot be hand carried by one person
  • Any freight moved by a moving or freight company, contractor, or any persons other than full-time employees of the exhibiting company
/mwcaoem/s/Handcarry3.PNG?v=1

Helicopters

  • Exhibitors operating helicopters on property shall provide insurance coverage of $10 million Aircraft Liability including passenger liability. Complete a Helicopter Landing Request Form
  • Shows do not require additional permits to land in one of the designated areas noted below. Safety and Fire Prevention will notify Clark County Department of Building & Fire Prevention of your intent to land a helicopter on our property, pursuant to our temporary heliport permit
    • Blue lot 1
    • Silver lots 1 and 2
    • Bronze lots 1 and 3 and Administrative Entrance/Door 11
  • Air traffic control communication must be established with the local airports for both takeoffs and landings
  • Appropriate fire extinguishing and grounding equipment must be supplied and maintained while the aircraft is on property
  • A windsock will be provided by the Safety and Fire Prevention Office in designated lots as needed


In-Booth Events & Parties

The GSMA must be informed of any events such as book signings, parties, press conferences and receptions within your Exhibition Space and/or Hospitality Space Only Suites areas.  Events are only allowed to take place during the event hours of your hall and need to comply with the noise section.  Any exhibitor deemed to be entertaining in their booth after the event closes each evening will be asked to finish their event and make their way to the venue exit.

Exhibitors who would like to host an event in their booth space must complete the Booth Event form through the Forms page of the OEM. Forms will be published in June.

Noise

Out of respect for your fellow exhibitors, it is requested that demonstrations, which may generate noise during the event opening hours, are kept to a minimum. All loudspeakers are to be positioned within the boundaries of the booth and angled so that they face inwards towards the center point of the booth. The maximum permitted volume in booths is 3db above background noise, measured from 10ft distance to the booth. The Organizer and the Venue is authorized to restrict any demonstrations which do not comply with the regulations.

In general, exhibitors may use sound equipment in their booths so long as the noise level does not disrupt the activities of neighboring exhibitors. Speakers and other sound devices should be positioned so as to direct sound into the booth rather than into the aisle. (Refer to OSHA at ww.osha.gov for more information)

If the exhibitor wishes to use copyrighted material for any reason, it will be necessary to make arrangements with the ASCAP, BMI or SESAC for license to perform such copyrighted music or material, or otherwise qualify for an exemption.


American Society of Composers Authors and Publishers (ASCAP)
Licensing: 800-652-7227
General Information: 800-505-4052
https://www.ascap.com

Broadcast Music, Inc. (BMI)
General Information: 800-925-8451
https://www.bmi.com/

SESAC
General Information: 800-826-9996
https://www.sesac.com/

Nonsmoking Policy

There is no smoking within the building, within 25 feet of any entrance, and there will be signage outside of every entrance with the no-smoking policy. 

Electronic cigarettes, electronic vaping devices, personal vaporizers, etc., are not permitted within the facility.

Personal Mobility Devices

The use of Segways, skateboards, hover boards, scooters and all other devices not approved as ADA required mobility devices are not permitted on property.


Photography & Filming

Photography and filming is not permitted during build-up or dismantling.  Anyone found taking photos or filming will be stopped by security.  However, during event days, photographing and filming is permitted in accordance with the below:

Exhibitors agree to:

  • Avoid making any recordings or take photographs of any speakers, exhibitors, other booths or their materials without GSMA’s prior written consent
  • Publish or disseminate such recordings or photographs without GSMA’s prior written consent
  • Refrain from placing any cabling, tripods or other stationary photography or video equipment outside contracted booth space or aisles
  • Provide a badge for each photographer

 Attendees (including exhibitors) consent to:

  • GSMA and its agents making recordings (electronic recording, film, video, audio, photography) of the Attendee without compensation. GSMA is the copyright owner of such recordings
  • Third parties capturing their images without compensation. Such third parties are released from all claims related to defamation, invasion of the right of privacy, publicity or personality, copyright or trademark infringement and unfair competition.

Pyrotechnics & Special Effects

Pyrotechnics within the general exhibit space by exhibiting companies is strictly prohibited by the Clark County Department of Building & Fire Prevention and Las Vegas Convention and Visitors Authority (LVCVA).

Selling of Goods

Exhibitors are strictly prohibited from selling goods and services, for cash or otherwise, inside the Venue.

Shipping & Receiving of Exhibitor Materials

The facility is unable to accept any goods shipped to the building for any exhibiting company. The official service contractor will handle the shipping and receiving of all goods. Please click here to see the Shipping & Material Handling page for more information.

Suitcasing & Outboarding

Suitcasing and Outboarding are strictly prohibited. Suitcasing refers to the practice of companies or persons who go to shows as attendees but "work the aisles," soliciting business from other attendees and exhibitors. Outboarding refers to non-supporting companies who set up exhibits or events at off-site locations, such as hotel hospitality suites or nearby restaurants, and encourage attendees to leave the show floor and spend time with them. For the good of the show and the exhibitors supporting the show, the only legitimate place to conduct business during Event Hours is within a contracted exhibition or hospitality space within the Venue. The Company shall not suggest or encourage an Event participant to attend a location outside the Venue in order to conduct business.

Tipping

GSMA requests the cooperation of all exhibitors to refrain from the issuing of tips or additional payments. Any demands for such payments should be reported to the GSMA immediately.

Weapons

A personal or concealed weapon of any type is not permitted anywhere on the campus of the Las Vegas Convention Center (LVCC). 
Nevada Revised Statute 202.3673 prohibits concealed weapons of any type on facility property(s). 

Wi-Fi Policy & Cellular Frequency

In conjunction with our official IT Service Provider Cox Business, MWC Las Vegas will be a 5Ghz only Wi-Fi event, and self-installed IT services is NOT permitted.

GSMA and Cox Business are authorized to shut down any Wi-Fi or IT services that have not been installed through the official channels, and sate of the art scanning equipment will be used to detect unauthorized access points and services present in exhibitor’s booths.  All exhibitors must adhere to the Wi-Fi Policy; the penalty process will be activated if any exhibiting company is found in breach of the policy.

Any exceptions to this policy are at the sole discretion of the GSMA and Cox Business. Permission MUST be provided approved once a business case is submitted by the exhibitor prior to the start of the event; onsite requests will not be accepted. 


Cellular Frequencies – Spectrum

Any exhibitors planning to utilize spectrum for demo are required to submit all requests.  And it is not necessary to apply for frequency when using a commercial SIM card from an operator or for Wi-Fi devices. If you need Wi-Fi or use Wi-Fi bands, please refer to the Wi-Fi policy.