Build Rules & Regulations
All Exhibitors and their Contractors are required to comply with the below booth building regulations and applicable health and safety requirements during build up, show days and dismantling. Exhibitors and Contractors are equally encouraged to comply with all rules and regulations of the State of Nevada, the Las Vegas Convention Center (LVCC), Exhibit Service Contractors, Emergency Staff, and the GSMA (or “Organizer”). If an Exhibitor or booth activity is in violation of any above referenced party, the Organizer may require the Exhibitor to alter the booth before the event. Any necessary changes are to be made at the Exhibitor’s expense and are subject to the Organizer’s approval.
All booth matters and questions not covered by these Rules and Regulations are subject to the decision of the Organizer. The Organizer may amend these Rules and Regulations at any time and all the amendments that have been made will equally bind all parties. As with the original Rules and Regulations, the Organizer will notify Exhibitors who may be affected.
The Organizer reserves the right to reject or prohibit any booth, whole or in part, or any Exhibitor and his or her representatives, based solely on its judgment, discretion, and authority. Please refer to your Exhibit Space Contract for additional rules and regulations. If you have any questions, please contact the Abraxys team at mwclv@abraxys.com.
All booth matters and questions not covered by these Rules and Regulations are subject to the decision of the Organizer. The Organizer may amend these Rules and Regulations at any time and all the amendments that have been made will equally bind all parties. As with the original Rules and Regulations, the Organizer will notify Exhibitors who may be affected.
The Organizer reserves the right to reject or prohibit any booth, whole or in part, or any Exhibitor and his or her representatives, based solely on its judgment, discretion, and authority. Please refer to your Exhibit Space Contract for additional rules and regulations. If you have any questions, please contact the Abraxys team at mwclv@abraxys.com.
Aerial Drones / Unmanned Aerial Systems (UASs)
UASs (Unmanned Aerial Systems) include all of the following:
- All drone/UAS operators must comply with all FAA requirements
- UAV – Unmanned Aerial Vehicle
- RPAS – Remotely Piloted Aircraft System
- RC Model Aircraft
- Drone
UASs are allowed to be used indoors or outdoors with the following requirements:
- Exhibitors must have approval from show management
- A Drone form must be completed and submitted
- Drones/UASs carrying weapons are prohibited
- Drones/UASs must weigh less than 55 lbs
- Drones/UASs are restricted to within your defined booth space only
- Drones/UASs are prohibited from flying over-populated areas
- Drones/UASs must be flown in a fully enclosed area (including ceiling) using netting, plastic or other safety measure. Tethering is not an approved safety measure. Netting should be of a flame-retardant material and must be sturdy enough to prevent the UAS from breaking or escaping the enclosure
- Drones/UASs are prohibited from flying within 18” of any building structure including sprinklers
Outdoor Use Without Being Fully Enclosed
- For outdoor use of a drone/UAS that is not operated within a fully enclosed area, please refer to the FAA website for more information https://www.faa.gov/uas/
- Aerosol cans containing flammable gases or liquids are prohibited. Only empty containers may be placed on display
- Flammable liquids, solids or gases are prohibited inside the building unless prior review and approval is obtained
Air Conditioning
The installation of air-conditioning units with warm-air condensation is allowed inside the halls with GSMA and Fire Marshal approvals. Any air conditioners, air handlers and HVAC systems used in any enclosed areas/space must be vented and equipped with a vertical air deflector for exhausted air, sound reduction materials to decrease noise, and removal of condensation. Exhausted air may not be directed into any adjoining booth, aisles, walkways or common back wall. The official plumbing contractor is FREEMAN, please contact them regarding any related services.
Automobiles / Motor Vehicles on Display
- Fuel-tank openings shall be locked or sealed in an approved manner to prevent escape of vapors
- Fuel tanks shall not contain more than one-quarter their capacity or more than five gallons of fuel, whichever is less
- At least one battery cable shall be removed from the batteries used to start the vehicle's engine, and the disconnected battery cable shall then be taped
- Auxiliary batteries not connected to engine's starting system may be left connected
- Electric and hybrid vehicles shall have their operating batteries disconnected whenever possible
- External power is recommended for demonstration purposes
- Battery charging is not permitted inside the building
- Combustible/flammable materials must not be stored beneath display vehicles
- Fueling or de-fueling of vehicles is prohibited
- Vehicles shall not be moved during the show and will remain off while freight doors are closed
- 36” of clear access or aisles must be maintained around the vehicle
- Vehicles must be a minimum of 20 feet from exits or exit pathways
- Vehicles placed in lobbies and meeting rooms must have approval of the convention services manager (CSM)
- Visqueen must be used under vehicles on display in lobbies and meeting rooms
Electrical Vehicles (EV)
- EVs are not allowed to be charged indoors
- Any EVs brought into the building must have prior approval. Specifications of the battery and
- vehicle must be submitted to the Safety and Fire Prevention Office at boothplans@lvcva.com
- Click here to complete and submit the Electric Vehicle Form
Balloons must comply with the Hanging Signs & Rigging Policy and must not be mounted above stands.
Show management and your convention services manager (CSM) must approve the use of balloons.
Indoors
- Helium balloons, including columns and arches, must be tethered
- Helium gas cylinders used for refilling must be secured in an upright position on American National Standards Institute (ANSI) approved fire prevention stands with the regulators and gauges protected from potential damage
- Overnight storage of helium or compressed air cylinders in the building is prohibited
- Helium balloons may not be used for handouts
- Blimps may not be flown around the exhibit hall
Outdoors
Moored balloons, including hot air balloons and kites, are permitted on property with the following conditions:
- Must have approval from show management and your CSM
- Balloons/kites must be moored and can only be used for displays
- Balloons/kites must not exceed the height of the building
- Hot-air balloons that are inflated and standing must have an FAA-certified pilot with a commercial rating for lighter-than-air aircraft with the balloon at all times
- Mylar balloons are prohibited
INLINE BOOTHS:
Inline Booths are arranged in a straight line with neighboring exhibitors on each side, leaving only one side exposed to the aisle.- Back wall minimum height is 8ft. and maximum is 20ft
- Back walls above 8ft. in height must be finished from the backside in a neutral color and without logos or branding
- Orientation of back walls shall be the same for all inline booths throughout the hall - vertical when looking at the event floorplan. Back walls on the below example are marked in red
- The maximum sidewalls height in the front half of the booth is 3ft
- Sidewalls higher than 3ft. are only allowed in the rear half of the booth, must be finished in a neutral color, and may not exceed the height of back-wall
- All materials should be arranged in such a manner so as to not obstruct sigh lines of neighboring booths; materials above 4ft. are only allowed in the rear half of the booth
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CORNER BOOTHS:
Corner Booths with exposure to intersecting aisles on two sides.- Exhibitors will have the two sides fully open
- All rules for In-Line Booths apply, please check the section above
PENINSULA / END-CAP BOOTHS:
An End-Cap Booth is located at the end of a row of booths, exposed to aisles on three (3) sides. Please note, rules are different depending on the orientation of the booth.End-Cap Booths horizontally oriented when looking at the event floorplan:
- Back wall minimum height is 3ft. and maximum is 20ft
- Back wall must be located within 5ft of the two side aisles
- Back walls above 3ft. in height must be finished from the backside in a neutral color and without logos or branding
- The maximum sidewalls height in the front half of the booth is 3ft
- Sidewalls higher than 3ft. are only allowed in the rear half of the booth, must be finished in a neutral color, and may not exceed the height of back-wall
- All booth structures within the booth can have a maximum height of 20ft.
- Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths
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End-Cap Booths vertically oriented when looking at the event floorplan:
- All rules for Split Island Peninsula Booths apply, please check the following section
SPLIT ISLAND PENINSULA BOOTH:
A Split Island Booth is a peninsula booth that shares a common back wall with another booth only.- These booths are required to build one partition wall at minimum 8ft. and maximum 20ft. in height
- Walls above 8ft. in height must be finished from the backside in a neutral color and without logos or branding
- All booth structures within the booth can have a maximum height of 20ft
- Booths and walling should be positioned in such a way as not to obstruct the view of the exhibition or adjacent booths
- Only up to 50% of any open side of booths are permitted to have an outside wall
ISLAND BOOTHS:
An Island Booth is any booth exposed to aisles on all four sides.- Up to 50% of any open side of booths are permitted to have an outside wall
- Ground-supported properties within the space may not exceed 20ft. in height
MULTI-STOREY / DOUBLE DECKER:
A Multi-story/Double Decker Booth is defined as a booth with a physical second level. A minimum of 400 sq. ft. ground-level booth space is required for any multi-story/double decker construction. Any booth designed to have an upper deck (multi-story/double decker) MUST notify GSMA and submit floor plans for an official approval. If certificates of flame retardant are applicable, those must be included with the submitted plans. Exhibitor shall be notified when the Fire Marshal gives final approval.
As a general guideline the following regulations are to be considered:
- Any booth space designed to have an upper deck must notify GSMA
- A certified professional engineer must approve the structure and a professional stamp must be on the plans submitted. The engineer can be certified from any state or any international government
- All areas, including storage areas, under the second story must be equipped with a UL-approved, battery-operated smoke detector attached to the ceiling or under structure
- A 2A10BC extinguisher is required on each level. The fire extinguishers must be easily available and unobstructed from view
- Booths that exceed 750 sq. ft. of space with enclosed perimeter walls will require at least two (2) separate exits. Additional exits may be required on a case-by-case basis. Capacity will be calculated at 15 sq. ft. per person
- There is a restriction as to the number of multi-story/double decker exhibits allowed in each hall. The area in question must be approved first by the LACC Facilities Department and LACC Fire Marshal.
- Any second level over 20 ft. x20 ft. may not be approved if it is determined it will negatively affect the overhead sprinklers for fire prevention
- Occupancy load is currently 10 people per 10 ft. x15 ft.
- Railing or side of second story must be at least 42 in. high
- Second (upper) level cannot have a ceiling
- Minimum ceiling height of ground level is 8 ft.
- Maximum height of flooring of second story is 12 ft. from base of first story
- Height limitation for entire structure is 20 ft. with at least a 3 ft. distance from the archways or ceiling
- Section 10 of the Uniform Building Code prohibits the use of spiral, winding, or curved stairs in any facility. Stairs must have tread all the way around. The staircase also must be at least 3 ft. in width and have a handrail on at least one side. If any deck is designated to hold over 10 people a second staircase is required for emergency evacuations
- Wood must be flame resistant or treated
- Exhibitors may not hook into the LVCC sprinkler system
Booth Demonstrations / Obstructions of Aisles
Exhibitors may not conduct demonstrations or activities that result in obstruction of aisles or prevent ready access to neighboring exhibitors’ booths. Please make sure to position your demonstrations in such a way as to bring attendees into the booth rather than filling the aisles.
Demonstrations are to be straightforward, professional and relative to the displayed product. The use of demonstrators, gimmicks, mimes, magicians, robots, vehicles, etc., in the aisles is prohibited at all times.
Company flyers, promotional materials or advertising of any nature may not be placed, shown or demonstrated anywhere within the confines of the Venue other than your contracted space.
Promotional materials may not be distributed outside the Venue, or on any street corners surrounding the Venue. Any materials found in any public areas or being distributed outside of the Venue will be confiscated and discarded, jeopardizing your company’s participation in future GSMA events.
The GSMA reserves the right to terminate any objectionable activities.
Booth Setup
If approved by show management, an exhibitor has the option of contracting the setup of their booth or setting up the booth themselves. If an exhibitor opts to set up their own booth, the individuals doing the setup must be full-time employees of the exhibiting company and able to provide credentials. All persons must comply with the Occupational Safety and Health Administration (OSHA) safety standards at all times.
Chemicals
- All chemicals brought into the facility must be labeled as required by OSHA and accompanied by the applicable safety data sheet (SDS)
- A list of chemicals, including all SDS, must be included with your booth plan submission
- Exhibitors are responsible for supplying show management with all chemical information brought into the facility
- The exhibitor is responsible for the disposal of all hazardous materials. Disposal of hazardous materials is prohibited in the sinks, sewer lines and drains of the facility
- All chemicals shall be removed from the facility at the conclusion of the show
Access to all electrical panels must be maintained per NEC and any applicable local fire, building and safety codes.
Elevators & Escalators
- Freight is not permitted on passenger elevators
- The transportation of dollies, oversized luggage, boxes, or freight and tool boxes on escalators is prohibited
- Freight elevators for contractor use are located near freight door 10, the North Lobby and in the service corridor of the West hall
- Freight for the 2nd floor in the South halls must be transported via the South hall ramps
Enclosed Booths (50% Rule)
Totally enclosed booths are not permitted on the exhibition floor. Booths and walls should be positioned in such a way as to not obstruct the view of the exhibition or adjacent booths.
- Up to 50% of any open side of booths are permitted to have an outside wall
- Solid runs of walling along open perimeters are not permitted where this causes neighboring booths being visually blocked off from the rest of the exhibition
- The upper portion of multi-story/double decker booths can be completely closed in (no ceiling)
- Exceptions to this will be considered by the organizer on a case by case basis and only if all affected neighbor booths have agreed in writing
- This rule is not enforced for open sides of booths facing a hall perimeter wall
- As the rule is to ensure visibility, low-walling and handrails up to 3.5 ft. in height are considered open
- Please make sure you read through the Booth Construction Types rule explainned above, click here to view this rule
Note: Visual enclosures during move-in used to protect the privacy of exhibition booths are only permitted if they are structurally sound and are kept within the boundaries of the booth space.
Any show appointed and/or exhibitor appointed company providing a service and/or supervision during conventions, trade shows and events at Las Vegas Convention Center must obtain an annually issued Exhibitor Appointed Contractor (EAC) Permit and comply with specific conditions. Please click here to see all requirements and apply for a permit.
- Building exit signs must be visible at all times
- Any drape, exhibit or convention-related material hung or built near an exit sign must be installed so that the exit sign is not covered. If an exit sign is blocked from the usual sight line, another emergency exit sign must be temporarily installed with a secondary power source
Fire & Safety Exhibit Guidelines
- All means of entrance and exit must be free from obstruction at all times
- Each hard wall booth must be a minimum of nine (9) inches from the booth line for access to electrical
- No storage of any kind is allowed behind booths or near electrical service. A one-day supply of product is permitted within but cannot be stored behind the booth
- All fire extinguishers and emergency exits must be visible and accessible at all times. Should this equipment be within a booth or exhibit due to the layout of floor space, additional signage indicating fire equipment location(s) (extinguisher, hoses, etc.) will be necessary, along with accessibility being maintained at all times
- Exhibit booth construction shall meet the requirements. The upper deck of multilevel exhibits that is greater than 300 square feet (28 sq. m) will need at least two (2) remote means of egress. The upper deck, if occupied, must have a live load capacity of 100 lbs. per square foot. All materials used in exhibit construction, decoration or as a temporary cover must be certified as flame retardant, or a sample must be available for testing. Materials that cannot be treated to meet the requirements may not be used
- Construction and demolition of multilevel booths and exhibits require compliance with OSHA fall protection regulations for general industry requirements
- All electrical wiring must be installed per National Electrical Code® (NEC) standards
- Use of halogen fixtures must comply with our halogen lamp restrictions
- Vehicles on display:
- Fuel tank openings shall be locked or sealed in an approved manner to prevent escape of vapors; fuel is limited to one-quarter its tank or five gallons of fuel, whichever is less
- At least one battery cable shall be removed from the batteries used to start the vehicle engine, and the disconnected battery cable shall then be taped. Batteries required to demonstrate auxiliary equipment shall be permitted to be kept in service
- Auxiliary batteries not connected to engine starting system may be left connected
- Electric and hybrid vehicles shall have their operating batteries disconnected whenever possible
- External chargers or batteries are recommended for demonstration purposes
- No battery charging is permitted inside the building
- Combustible/flammable materials must not be stored beneath display vehicles
- Fueling or de-fueling of vehicles is prohibited
- Vehicles shall not be moved during show hours
- 36” of clear access or aisles must be maintained around the vehicle
- Vehicles must be a minimum of 20 feet from exit of door or exit pathway
- There shall be no leaks underneath vehicles
- Model/modular home displays in trade shows must be reviewed with the convention services manager (CSM). In addition, a floor plan of the model/modular home must be submitted to the Safety and Fire Prevention Office
- Vehicles in the building for loading or unloading must not be left with engine idling
- Except for equipment that uses LPG (propane) or natural gas as fuel, compressed gas cylinders, including LPG (propane), and all flammable or combustible liquids are prohibited inside the building. Any other exceptions require prior approval by the CSM and the Safety and Fire Prevention Office. Overnight storage of LPG (propane), natural gas as fuel or compressed gas cylinders is prohibited in the building. The following regulations apply to the use of LPG inside and outside the facility. Any use of LPG (propane) on property must be approved prior to arrival by the Safety and Fire Prevention Office
- When approved, LPG (propane) containers having a maximum water capacity of 12 lb. [nominal 5 lb. LP-Gas capacity] may be permitted temporarily inside the convention facility for public exhibitions or demonstrations. If more than one such container is in an area, the containers shall be separated by at least 20 feet
- Any exception to the first two requirements above must be submitted for review and approval by the Safety and Fire Prevention Office and the CSM
- All LPG (propane) containers must be separated and inaccessible to the public. Cooking and food warming devices within exhibit booths shall be isolated from the public by not less than 48 inches (1220mm) or by a barrier between the devices and the public
- The after-hours, overnight storage of any LPG (propane) container inside the convention facility is strictly prohibited. Containers must be removed at the end of each day and can be delivered back to the show floor upon the arrival of exhibit staff in the morning
- Propane cylinders awaiting use should be stored in a secured propane storage cage that meets the requirements of OSHA. Storage cages must be secured in designated locations outside of the building
- No dispensing from or refilling of LPG (propane) containers will be permitted inside of the convention facility
- Use of LPG (propane) outdoors must be approved by the Safety and Fire Prevention Office and the CSM prior to arrival on property. No outside LPG (propane) will be permitted in any areas where building exits discharge or fire department access is required
- When requested, areas enclosed by solid walls and ceilings must be provided with approved smoke detectors which are audible outside the area of the booth. A fire watch may be required. See Multilevel and/or Covered Exhibits for more information
- The travel distance within the exhibit booth or exhibit enclosure to an exit access aisle shall not exceed 50 feet
- Lighters/torches used for demonstration require an open flame permit from Clark County Department of Building and Fire Prevention. A one-day supply of giveaway disposable lighters may be kept in the booth
- Exhibitors who plan to demonstrate fuel-burning appliances on property must have approval from the CSM 30 days prior to the event
- Fireplaces must be listed as ventless or self-venting for indoor use in order to obtain approval for use inside the facility
- Only enclosed fireplaces will be approved for use, meaning the fireplace must be enclosed with a glass front, or a protective heat/contact barrier must be installed to prevent combustible exposure or attendee contact
- Screen-front fireplaces will not be approved for use
- Exhibit design directly around the fireplace and installation of the fireplace must meet the requirement/code for permanent fireplace installation. Distances from exposure to combustibles must meet the requirements for permanent installations
- Candles may be used for decorative purposes for events with food service (one candle per table) where the candles are supported by/on substantial noncombustible bases so located as to avoid danger of ignition of combustible materials. Candle flames shall be protected and enclosed so that if the candle were to tip over, there would be no risk of fire. The Safety and Fire Prevention Office has final approval to determine if a candle meets the above criteria. Candles may not be left unattended while lit
Fire Marshal Approval
Fire Marshal approval is required every year for specific booths including double decker/multi-story and covered booths, regardless of whether or not booth design has been changed. All booths must be freestanding and self-supporting. Booth configurations should not be designed to obstruct the view of nearby booths, exits or doorways. Make sure to submit your booth plans (hard copy plans only) no later than given deadline. Please click here to see the multi-story/double decker booth section for more information.Hanging Signs & Rigging Policy
All signs or structures that are suspended from the ceiling and not ground supported are allowed in island and peninsula booths. Height restriction is 20 ft. from the floor to the top of sign. Simple banners ARE NOT allowed. Freeman is the event rigging contractor. For additional details on union jurisdiction for the assembly, installation and dismantle of hanging signs, please review Freeman Online.- Hanging signs MUST be clearly identified when submitting technical drawings for approval
- All floor supported truss structure projects in which a portion of the overall structure is suspended must be installed by the event rigging contractor
- The event rigging contractor MUST also install any floor supported truss structure that employs the use of self-climbing truss (either motor or hand winch operated)
- The event rigging coordinator will hang signs as close to exhibitor specifications as is practical or as hall structure permits. Characteristics of signs, exhibit hall height restrictions, rigging, and electric hoist placement may cause the actual hanging sign heights to differ from orders
- Exhibitors hanging signs that are in violation of the event rules and regulations, are responsible for all charges accrued to move the sign into compliance
Cabling / Ceiling Suspensions
Booth structures should be built to be structurally sound. Booths whose structural integrity requires cabling and/or suspension from the ceiling are not permitted.
Lighting & Truss
Lighting trusses, suspended from the ceiling, will be allowed for Peninsula and Island Booths ONLY and cannot exceed 23 ft. in height from the floor to top of the trusses.
- All lighting, fixtures, lighting trusses or overhead lighting that are suspended from the ceiling cannot exceed the boundaries of the exhibit space
- Lighting should not project onto other exhibits or exhibition aisles
- Lighting, including gobos, should be directed to the inner confines of the booth space
- Lighting that is potentially harmful, such as lasers, ultraviolet lights or flashing or strobe lights that can trigger photosensitive epilepsy is not allowed
Hot works is any activity that creates sparks or uses open flame, including, but not limited to, brazing, soldering, cutting, arc welding, oxy-fuel gas welding, hot taps and torch applied roofing or flooring, or any activity that creates sparks.
Any hot works activity used for the installation/dismantling of a show, MUST be preapproved by the Safety and Fire Prevention Office. The office will issue a hot works permit to the person/persons performing the hot works. The permit will be valid for one shift or until the completion of the project, whichever is first. The permit is job specific and may not be transferred to another task or carried over to the next shift.
The following will be required of the person/persons performing the work:
- Before beginning work, the work area shall be visually observed by the person performing the hot works and the person issuing the hot works permit. The permit tag checklist shall be completed jointly, then signed by the worker and the person issuing the hot works permit. The hot works site will be inspected for:
- Removal of flammable materials from the area
- Clear of combustible materials and/or ensure combustible materials are protected
- Ensure floor and wall openings are protected
- Ensure floors and surfaces are swept clean of dust and debris
- Walls and partitions are non-combustible or protected
- Determine the number and locations of fire watch and fire extinguishers
- The hot works permit tag shall be posted in the area of the work activity in a plainly visible location for the duration of the work
- No hot works activities will be allowed when the fire protection system covering that area is out of service
- No welding, cutting, grinding or heating activities shall be performed where the applications of flammable paints or other compounds, or heavy dust concentrations create a hazard
- All hot works shall require at least two persons: one conducting the hot works activity, and one to function as a fire watch. The entity conducting the hot works activity shall provide the fire watch
- The fire watch shall continue for a minimum of 30 minutes (up to a maximum of three hours) after the conclusion of hot works activities. The duration of fire watch shall be determined by the Safety and Fire Prevention Office based on the hazards associated with the hot works activity
- Hot works conducted in areas not observable by a single person (i.e., multiple levels where sparks and slag can fall to a lower unobserved level) shall have additional personnel assigned to fire watch to ensure that all exposed areas are monitored
- Individuals designated to fire-watch duty shall have fire extinguishers of at least 10 lbs. ABC dry chemical readily available. The entity conducting the hot works activity shall provide the extinguisher
- Fire-watch persons will have recent training in fire safety, fire extinguisher use and emergency reporting
- Persons assigned to fire-watch duty shall understand emergency reporting procedures and have means to contact the control center
- At the end of the shift or completion of the work, the area shall be inspected by worker(s) and/or fire watch and found to be free from sparks, fire, smoke, etc.
- When the work has been completed (including the required fire-watch period), the released hot works permit shall be signed off by the person responsible and delivered to the Safety and Fire Prevention Office
Unless special conditions exist, no permit is required when performing hot works in a welding shop or other area specifically designed for these functions.
When hot works is performed during a show or event, a hot work permit must be obtained from the Clark County Department of Building & Fire Prevention. Clark County Permit
Please contact the Safety and Fire Prevention Office for additional information at 702-892-7413.
Indoor Air Quality
- All forklift trucks, platform lifts, boom lifts and other motorized equipment used for the move-in and move-out of events shall utilize a cleaner burning alternative fuel than gasoline. The alternative fuel shall be electric, natural gas and/or propane fuel. Propane cylinders awaiting use shall be stored in a secured propane storage cage that meets the requirements of OSHA. Storage cages must be secured in the designated location
- Any vehicles that are used to deliver freight directly into the facility for move-in or move-out shall turn the vehicle off upon arriving at the final location. No vehicle shall be allowed to sit and idle in the facility
- The use of any special equipment (such as cranes, large lift trucks, etc.) in the facility for move-in and move-out shall be coordinated with the convention services manager (CSM) 30 days in advance so provisions can be made to ensure proper ventilation is maintained
- Any special filtration request will be made 50 days prior to the event for consideration
- For painting, use zero-VOC (Volatile Organic Compound) or low-VOC paints, sealants, coatings, adhesives and finishes
It is the responsibility of the exhibitor appointed contractor (EAC) and anyone erecting a structure to ensure that all rules within this section are followed. The EAC has the responsibility to work with the client to ensure booth plans, as required by this section, are submitted to the Safety and Fire Prevention Office no later than 30 days before the first day of move-in for the event. Plans used for prior shows must be resubmitted for approval each time for the upcoming show.
Multilevel or covered areas − Definitions:
- Multilevel – Any occupied second story or greater, which is accessible by an approved means of egress
- Covered Area – Any area that covers the exhibit space and prevents the building fire sprinkler system from discharging water unobstructed to the floor. This will include single-story exhibits with ceilings, upper-deck exhibits, roof, overhead lighting installations, and any materials hanging or installed overhead that are not recognized as acceptable for use under fire sprinkler systems by fire code
- Means of Egress – An approved stairway or ramp constructed to the specifications of the code used for access and exiting
- Multilevel or covered contiguous areas in excess of 1,000 square feet are required to have a fire sprinkler system installed under the entire area and every level of the exhibit only when the following conditions apply:
- The exhibit is used in an event where the duration is seven (7) calendar days or longer
- The exhibit contains display vehicles
- The exhibit contains open flame
- The exhibit contains hot work
- Any upper-deck area to be occupied must have an approved plan with an engineering stamp registered in the state of Nevada
- Multilevel areas that are greater than 300 square feet or will occupy more than nine persons shall have at least two remote means of egress
- Means of egress shall be of an approved type and constructed to the requirement of the code
- Spiral stairs are not allowed. Spiral stairways are not an approved means of egress for areas occupied by the public, visitors or clientele
- Exhibits with multilevel or covered areas exceeding 300 square feet in size will require the installation of battery-operated smoke detectors. Any covered area that is also enclosed will require the installation of battery-operated smoke detectors regardless of the size of the area. All smoke detectors will emit an audible alarm that can be heard outside of the area.
- Any single-level exhibit over 1,000 square feet or exceeding 300 square feet of contiguous covered area (see “covered area” definition above) and all multiple-level exhibits must submit a booth plan to the Safety and Fire Prevention Office for approval. Plans must be submitted in CAD format via email to boothplans@lvcva.com
- Under certain circumstances, it may be deemed necessary by the Safety and Fire Prevention Office to require a fire watch for an exhibit
All outdoor exhibits are subject to Clark County Building and Fire Codes. It is the responsibility of the exhibitor EAC to ensure all codes are met pursuant to Clark County Code sections 22.02, 22.04, and Clark County fire code section 13.04.
Clark County Fire permit is required when:
- Temporary structure is greater than 2,500 square feet and less than 7,500 square feet that is constructed outdoors. Drawings prepared by a registered design professional with 3rd party inspections will be required for the permit
Clark County Building Permit is required when any one or more of the following conditions are present:
- Single story structures greater than 7,500 square feet
- Multi-Level with occupancy on an elevated level or has an occupied level 45 feet or more above finish grade
- Has an occupancy over 1,000 persons
- Is connected to and received structure support from an existing building
Platforms / Stages
Platforms are not required for this event. Exhibitors will provide all reasonable accommodations for persons with disabilities to access their booths. All booths with a platform higher than 2” on which people could stand must have an access ramp. The slope of any ramp shall be uniform and no steeper than 1:10. Level landings shall be provided at the top and bottom of ramps and intermediate position where exit doors open on to them. The minimum width of the ramp should be 3’. This slope should be within the booth and must not protrude into the aisle.
All operators on property must have completed an approved course of instruction regarding the safe operation of forklifts, scissor lifts and/or boom lifts, and meet all certification requirements. The certification of successful completion of this course must be in the driver’s possession while operating a forklift on property.
The Nevada Department of Business & Industry, Division of Industrial Relations announced on January 26, 2021 updates to Section 618 of the Nevada Administrative Code (NAC) related to occupational safety and health training (OSHA) requirements for workers in the convention services industry. The updated regulations provide guidance and details on the statutory requirements found in Nevada Revised Statute Sections 618.9920 – 618.9931. This statute established requirements for certain workers and supervisors in the convention services industries to obtain training on relevant safety and health issues within 15 days of starting work in the industry. Workers who perform construction, installation, maintenance, operation, repair or removal of trade show or exhibition displays must be trained. All construction and general industry 10- and 30-hour training programs approved by the Nevada Occupational Safety and Health Administration will satisfy the training requirements for the convention services industry.
The newly adopted sections of the NAC became effective on January 21, 2021. The current regulations are available for review at http://dir.nv.gov/OSHA.
Security & Overnight Work
Each Company must make its own provisions for the safety of its goods, materials, equipment and displays at all times. General overall security will be provided for the exhibition period. Neither the security service nor the Organizer will be responsible for the loss or damage of property.
For more information on late work access during the move-in period, please click here.
