Move-In & Move-Out Information

Access to the Venue

  • Access to the venue during move-in and move-out will be granted only to those with a valid wristband or event badge.
  • For Space Only Booths:
    • Requests for wristbands should be made via the Move-In / Move-Out Wristbands form located in the Forms section of this Event Manual. The Forms section will be published by end April 2024
    • Wristbands will be available for pick-up daily from the security desk at the start of each move-in and move-out day
  • For Turnkey Packages:
    • The Event Badge grants access to the venue from Monday, October 7

Move-In & Move-Out Dates & Times

Please click here to visit the Opening Times page and view Move-In & Move-Out dates and times.

Exhibitor Service Desk Hours

Freeman Exhibitor Services team will be available from 8am -5pm from the first day of Exhibitor Move-in to the last day of Exhibitor Move-out. Hours may be extended the day before show open and the day of show close to assist with additional exhibitor needs.

Late Work

EAC have the opportunity to apply for late working during build-up on either Friday, October 4 or Monday October 7.

Please note:
  • A flat rate of $600 to work until 1:00AM
  • Contractors who have more than one stand will only need to pay once
  • Construction work during the event open days is strictly prohibited. For security reasons such work is not permitted even outside the official opening hours.
  • Application has to go direct to Freeman Service Desk (Booth number: 5900) before 3:30PM on the day of intended late work.

Dismantle & Move-Out Information

  • All exhibitor materials must be removed from the exhibit facility by Friday, October 11 at 5:00 PM
  • To ensure all exhibitor materials are removed from the exhibit facility by the move-out deadline, please have all carriers check-in by Friday, October 11 at 10:00 AM. In the event your selected carrier fails to show on final move-out day, Freeman reserves the right to re-route your freight onto another carrier

Excessive Trash & Booth Adandonment

  • Note that excessive trash which consists of display materials, carpet, padding, crates and/or pallets will be dispossed of and charged both handling fee and disposal fee during exhibitor move-out
  • Clear out booth. Any excessive materials left in the booth at the end of the event will be considered trash