Executive Meeting Room
PACKAGE DESCRIPTION:
Executive Meeting Room Package composed of:
- (1) Branded reception counter (placed outside the room in the foyer)
- (1) Black diamond stool (placed outside the room in the foyer)
- Graphic wall single sided inside the room (24’ 7” x 8’)
- Pro Executive Mid Back Chairs Black Large (12) | Extra Large (16)
- (1) Black Conference Table powered Large 15ft | Extra Large 20ft
- Water fountain inside the room
- (3) 10 Amp Outlets (monitor, conference table, reception desk)
- Wastebasket
- AV:
Indigo Rooms
AV equipment for the meeting rooms must be provided by Encore |
Lazuli Rooms
AV equipment for the meeting rooms must be provided by Encore
|
- Branding - Graphics Dimensions:
- Graphic wall single sided inside the room (292.938" W x 95.188" H) - Submit directly to Freeman
- Graphic on reception counter: 38-1/8" W x 35-3/4" H (38.125" W x 35.75" H) - Submit directly to Freeman
- Graphic on digital signage outside room. Screen Size 32” - Orientation Portrait. Resolution 1080 x 1920 px. Static image format: 72dpi, RGB file types - .PNG (preferred), .JPG. Logo format: .AI or .EPS vector (image and fonts outlined). Submit artwork via the Forms section of the OEM.
- Graphic Submission Information for reception counter and branded wall:
- To assist you with designing your graphics Freeman will contact you and provide a design template. Please use this template to create your artwork
- Approved artwork for turnkey exhibit graphics will be due no later than 12:00 PM CST Thursday, September 11, 2025
- Artwork files must be submitted directly to Freeman. Please click here to submit your artwork files
- Please ensure that your files follow our naming convention “Company Name_Event Name_Booth #_Use" (use = counter, back wall, etc.)
- Once received, a graphic proof will be created and sent to you for review and approval prior to placing into production
- Artwork received after the deadline will be subject to late surcharges
- For any questions, please contact Freeman at TurnkeyExhibits@freeman.com
LARGE EXECUTIVE MEETING ROOM
Visual of Large Executive Meeting Room Measurements
EXTRA LARGE EXECUTIVE MEETING ROOM
Visual of Extra Large Executive Meeting Room Measurements
Exhibition Passes:
Exhibitor Profile and Product Listing in:
- Limited number of complimentary Exhibition Passes for staff and guests depending on the booth size
- Please click here to visit the Registration page for more information
Exhibitor Profile and Product Listing in:
- The MWC Las Vegas Website
- Product and Services Directory within the MWC Las Vegas Website
Exhibitor Access:
| Monday October 13 | 12:00-17:00 |
Exhibitor only access to the venue Registration open to collect networking badges |
| Tuesday October 14 | 08:00-08:30 08:30-18:00 |
Exhibitor only access to the venue Show open |
| Wednesday October 15 | 08:00-08:30 08:30-18:00 18:00-20:00 |
Exhibitor only access to the venue Show open Exhibitors pack up and clear all materials from the show floor |
Key Collection:
- Executive Meeting Room Key Collection:
- Keys can be collected from the Freeman Desk inside the Exhibition Hall from 12:00-17:00 on Monday, October 13
- Keys must be returned to the registration desk on Wednesday, October 15 from 18:00. A penalty fee of 100USD will apply for failing to return the keys
DOS & DONT'S:
- Exhibitors are NOT allowed to have signage outside of their Executive Meeting Room
- All decorative items and products must fit within the Executive Meeting Room
- It is strictly forbidden to drill, staple or fix any attachments to the walls. Exhibitors will incur costs for any damage to the panel structures
- Any AV equipment for the meeting room must be hired via Encore, no other supplier is allowed to provide AV equipment for the venue meeting rooms
- Furniture packages come as a set, and are not interchangeable with preferred items
- Exhibitors are not allowed to alter or dismantle their Executive Meeting Room
- Should you require additional graphics or other services, such as cleaning, please contact Freeman at TurnkeyExhibits@freeman.com
DEADLINES:
| Forms | Deadline |
Location |
Mandatory / Optional |
| Graphics Submission (reception counter and branded wall) |
Thursday, September 11 |
Freeman Box | Mandatory |
| Cleaning |
Monday, September 15* | Freeman Online | Optional |
| Furniture |
Monday, September 15* | Freeman Online |
Optional |
| Health & Safety Equipment |
Monday, September 15* | Freeman Online | Optional |
| Lighting |
Monday, September 15* | Freeman Online | Optional |
| Production & Audio Visual | Monday, September 15 | Encore | Optional |
| Electrical | Monday, September 15* | Encore | Optional |
| Health & Safety Declaration | Monday, September 15 | Forms | Mandatory |
| Catering | Thursday, September 25 | Venue Form | Optional |
| Digital Signage Outside Room | Monday, September 29 | Forms | Mandatory |
| Special Activity | Wednesday, October 1 | Forms | Optional |
| Booth Event |
Wednesday, October 1 | Forms | Optional |
| IT Services | Friday, October 10 | Encore | Optional |
| Exhibitor Profile | Tuesday, October 14 | Forms | Mandatory |
*Early Bird Deadline
