Executive Meeting Room
PACKAGE DESCRIPTION:
Executive Meeting Room Package composed of:
- (1) Branded reception counter (placed outside the room in the foyer)
- (1) Black diamond stool (placed outside the room in the foyer)
- Graphic wall single sided inside the room (24’ 7” x 8’)
- Pro Executive Mid Back Chairs Black Large (12) | Extra Large (16)
- (1) Black Conference Table powered Large 10ft | Extra Large 12ft
- Water fountain inside the room
- (3) 10 Amp Outlets (monitor, conference table, reception desk)
- Wastebasket
- AV:
Indigo Rooms
AV equipment for the meeting rooms must be provided by Encore |
Lazuli Rooms
AV equipment for the meeting rooms must be provided by Encore
|
- Branding - Graphics Dimensions:
- Graphic wall single sided inside the room (292.938" W x 95.188" H)
- Graphic on reception counter: 38-1/8" W x 35-3/4" H (38.125" W x 35.75" H)
- Graphic on digital signage outside room 9:16 ratio portrait orientation. Format: jpg or PDF images. Please submit artwork via the Forms section of the OEM.
- Graphic Submission Information for reception counter and branded wall:
- Approved artwork for turnkey exhibit graphics will be due no later than 12:00 PM CST Thursday, September 11, 2025
- Artwork files must be submitted directly to Freeman. Please click here to submit your artwork files
- Please ensure that your files follow our naming convention “Company Name_Event Name_Booth #_Use" (use = counter, back wall, etc.)
- Once received, a graphic proof will be created and sent to you for review and approval prior to placing into production
- Artwork received after the deadline will be subject to late surcharges
- For any questions, please contact Freeman at TurnkeyExhibits@freeman.com
LARGE EXECUTIVE MEETING ROOM
Visual of Large Executive Meeting Room Visual Visual of Large Executive Meeting Room Measurements
EXTRA LARGE EXECUTIVE MEETING ROOM
Visual of Extra Large Executive Meeting Room Visual Visual of Extra Large Executive Meeting Room Measurements
Exhibition Passes:
Exhibitor Profile and Product Listing in:
- Limited number of complimentary Exhibition Passes for staff and guests depending on the booth size
- Please click here to visit the Registration page for more information
Exhibitor Profile and Product Listing in:
- The MWC Las Vegas Website
- Product and Services Directory within the MWC Las Vegas Website
Exhibitor Access:
| Monday October 13 | 12:00-17:00 |
Exhibitor only access to the venue Registration open to collect networking badges |
| Tuesday October 14 | 07:00-08:00 08:00-18:00 |
Exhibitor only access to the venue Show open |
| Wednesday October 15 | 07:00-08:00 08:00-18:00 18:00-20:00 |
Exhibitor only access to the venue Show open Exhibitors pack up and clear all materials from the show floor |
Key Collection:
- Executive Meeting Room Key Collection:
- Keys can be collected from the Freeman Desk inside the Exhibition Hall from 12:00-17:00 on Monday, October 13
- Keys must be returned to the registration desk on Wednesday, October 15 from 18:00. A penalty fee of 100USD will apply for failing to return the keys
DOS & DONT'S
- Exhibitors are NOT allowed to have signage outside of their Executive Meeting Room
- All decorative items and products must fit within the Executive Meeting Room
- It is strictly forbidden to drill, staple or fix any attachments to the walls. Exhibitors will incur costs for any damage to the panel structures
- Any AV equipment for the meeting room must be hired via Encore, no other supplier is allowed to provide AV equipment for the venue meeting rooms
- Furniture packages come as a set, and are not interchangeable with preferred items
- Exhibitors are not allowed to alter or dismantle their Executive Meeting Room
- Should you require additional graphics or other services, such as cleaning, please contact Freeman at TurnkeyExhibits@freeman.com
DEADLINES:
| Forms | Deadline |
Location |
Mandatory / Optional |
| Graphics Submission (reception counter and branded wall) |
Thursday, September 11 |
Freeman Box | Mandatory |
| Cleaning |
Monday, September 15* | Freeman Online | Optional |
| Furniture |
Monday, September 15* | Freeman Online |
Optional |
| Health & Safety Equipment |
Monday, September 15* | Freeman Online | Optional |
| Lighting |
Monday, September 15* | Freeman Online | Optional |
| Production & Audio Visual | Monday, September 15* | Encore | Optional |
| Electrical | Monday, September 15* | Encore | Optional |
| Safety Risk Assessment Turnkey | Monday, September 15 | Forms | Mandatory |
| IT Services | Monday, September 15 | Encore | Optional |
| Digital Signage Outside Room | Monday, September 29 | Forms | Mandatory |
| Special Activity | Wednesday, October 1 | Forms | Optional |
| Catering | Wednesday, October 1 | Venue Form | Optional |
| Booth Event |
Wednesday, October 1 | Forms | Optional |
| Exhibitor Profile | Wednesday, October 1 | Forms | Mandatory |
*Early Bird Deadline
