Hospitality Suite Space Only

PACKAGE DESCRIPTION:

AV: 1x 49" Monitor at the entrance of the room

Graphic on digital signage outside room 9:16 ratio portrait orientation. Format: jpg or PDF images
Digital graphic files must be submitted via the Digital Room Signage Submission form

Exhibition Passes:

Limited number of complimentary Exhibition Passes for staff and guests depending on the booth size
Please click here to visit the Registration page for more information

Exhibitor Profile and Product Listing in:

The MWC Las Vegas Website
Product and Services Directory within the MWC Las Vegas Website

REQUIREMENTS FOR HOSPITALITY SUITE SPACE ONLY:

Listed below are some key actions Hospitality Suite Space Only Package exhibitors must take, a full list of deadlines and links is available at the bottom of this page:

INFORMATION: Review the following pages of this Event Manual Event Rules and Build Rules and Regulations
DOCUMENTATION: Submit booth plans and health and safety documentation, click here to review the information required - Deadline August 15
ACCESS: Submit vendor access form with EAC staff list to hotel security, click here to download the form - Deadline September 19
SERVICES: Arrange any electrical services, IT and AV requirements via Encore EventNow site
MATERIAL HANDLING: Arrange loading and unloading of materials via the Freeman exhibitor portal - Deadline
ACCREDITATION: Register all staff and contractor who require access to the booth during show days for a Digital Access Pass via the Client Portal
DIGITAL SIGNAGE: Submit artwork for monitor outside hospitality suite via the forms section

ACCESS

Sunday October 12	08:00-20:00	Hospitality Suite Space Only contractor access for set up
Monday October 13	08:00-20:00 12:00-17:00	Hospitality Suite Space Only contractor access for set Registration open to collect networking badges
Tuesday October 14	07:00-08:00 08:00-18:00	Exhibitor only access to the venue * Show open
Wednesday October 15	07:00-08:00 08:00-18:00 18:00-20:00 18:00-22:00	Exhibitor only access to the venue * Show open Exhibitors pack up and clear all materials from the show floor Hospitality Suite Space Only contractor access for dismantling

* On show days (October 14 & 15) anyone accessing the venue must have an event Digital Access Pass. Please ensure any contractors who require access to your booth during show open days are registered for a Digital Access Pass.

DOS & DONT´S:

Exhibitor Appointed Contractor (EAC): if contracting an Exhibitor Appointed Contractor (EAC), please make sure you submit the proper forms and documentation
Cleaning: Basic cleaning is NOT included during event days

Signage:

Exhibitors are allowed to have signage outside of their Hospitality Suites next to the door

Please note, exterior signage elements must be ordered through Freeman. Should you be interested, please contact Freeman at the following email address: TurnkeyExhibits@freeman.com

Please click here for detailed information on the signage elements that can be used

Key Collection Information:

Keys can be collected at the Freeman Service Desk located in the Exhibition Hall from 8:00AM on Sunday October 12
Keys must be returned to the Freeman Service Desk. A penalty fee of 100USD will apply for failing to return the keys

Damages: The exhibiting company is liable for all damages to spaces and materials used

In the event any spaces or materials are found to be damaged, the Organizer will notify the Exhibitors within two (2) weeks of the close of the Event. When costs assessed by the Contractor or Venue are received by the Organizer, the Organizer will invoice Exhibitors for all such damages. Invoices are payable within 30 days of receipt.
The Organizer reserves the right to add the balance of any unpaid invoice to any future fees for Exhibitors participation in MWC Las Vegas or any other GSMA Event