My Venue Advertising

Have you purchased Venue (printed and/or digital) Advertising?, please see the deadlines, specifications, and artwork submissions below.

Deadline Dates

 Purchased Early Bird Cost
 Purchased Standard Cost
 Venue Advertising (printed)
 Artwork due August 18, 2023
 Artwork must be approved by August 24, 2023 by the client
 Artwork due September 11, 2023
 Artwork must be approved by September 18, 2023 by the client
 Digital Advertising
 All three videos are due by September 15, 2023


Printed Advertising specifications of the piece(s) you purchased can be found here. When the site opens, go down just past the blue branding, on the right side you will see a search icon, click it and put in the full name of the piece in your contract. Once you click it, the piece will come up and it shows you all the information you need to know to create your piece. Please note, you can put anything on your pieces. Example, banners can just have a logo, but it can include the stand number as well. Think about what you want to say.

Digital Advertising specification can be found here. Be sure to read every page included the final back page that tells you all the video requirements.

Artwork Submission

Printed Advertising needs to adhere to the dates above. You will provide your artwork through this link for each piece. Please email Laura Calia at to let her know that the piece is in the system. The piece will be sent to Freeman. Once the proof is created, Laura Calia will send it to you for your approval or changes. When you approve you proof, Freeman will make the piece. All pieces will be looked at by Laura Calia to be sure it looks like the approved proof.

Digital Advertising needs to adhere to the dates above. You will send the three digital pieces to via any way of sending large pieces such as WE TRANSFER. If you haven’t looked at the specifications, please click here.

If you have any questions or need any help, please email Laura Calia at