Build-up & Dismantling Schedule
NEW FOR 2025 – EXTRA BUILD DAYS AT NO EXTRA COST*
* Available on request. Access must be booked via the Event Manual Forms section.
This extension aims to foster greater creativity, sustainable growth, and a more efficient use of time and resources. Furthermore, the extra time promotes a safer working environment by alleviating time pressure and reducing risks associated with intricate builds and tight schedules.
The standard build time has been increased from twelve (12) to fourteen (14) days by default, with the option to request up to an additional six (6) days - all provided at no extra cost to exhibitors or contractors.
IMPORTANT: Please note it is the exhibitor and their contractor's responsibility to inform service providers e.g. electrics, rigging, internet etc of the first day of build of their stand to ensure contracted services are available accordingly.
Please visit the forms section of this manual to request early build access from the below schedule:
Please visit the forms section of this manual to request early build access from the below schedule:
| From
|
Times
|
| Tuesday 11 February 2025 |
08:00 - 21:00 |
| Wednesday 12 February 2025 |
08:00 - 21:00 |
| Thursday 13 February 2025 |
08:00 - 21:00 |
| Friday 14 February 2025 |
08:00 - 21:00 |
| Saturday 15 February 2025 |
08:00 - 21:00 |
| Sunday 16 February 2025 |
08:00 - 21:00 |
Build-up Times
SPACE ONLY STANDS, SPACE ONLY HOSPITALITY SUITE & HYBRID STANDS
NEW FOR 2025: Standard access for Space Only stands to start two days earlier than previous editions. Please see below list of access by stand size.
Stand Size |
From |
To |
Times |
| Double Decks, Complex Structures and stands over 500m 2 | Monday 17 February |
Sunday 2 March |
08:00 - 21:00 |
| Over 200m 2 | Tuesday 18 February | Sunday 2 March |
08:00 - 21:00 |
| Over 100m 2 | Wednesday 19 February |
Sunday 2 March |
08:00 - 21:00 |
| Over 75m 2 | Thursday 20 February | Sunday 2 March |
08:00 - 21:00 |
| Over 50m 2 | Friday 21 February | Sunday 2 March |
08:00 - 21:00 |
| Over 25m 2 | Saturday 22 February | Sunday 2 March |
08:00 - 21:00 |
| Under 25m 2 | Sunday 23 February |
Sunday 2 March |
08:00 - 21:00 |
TURNKEY PACKAGES
Stand / Meeting Room Type |
Date | Times |
Startup Pod |
Sunday 1 March | 08:00 - 21:00 |
Startup Corner |
Sunday 1 March |
08:00 - 21:00 |
Public Institutions Startup Corner |
Sunday 1 March |
08:00 - 21:00 |
Exhibition Stand Plus |
Sunday 1 March |
08:00 - 21:00 |
Daily Meeting Room* |
Only accessible on the day of hire |
08:00 - 21:00 |
*Daily Meeting Rooms will only be accessible the day they have been booked. Only the Monday booking will be available from Sunday 2 March 2025.
No vehicle movement and no work at height is allowed on Sunday 2 March. This condition is in place to encourage a safe working environment on the day before the show opens, when there will be a considerable amount of exhibitor staff present in the halls.
On Sunday 2 March, the use of safety helmets and high visibility vests is still recommended to anyone that needs access to the site but is not compulsory for entry as is required during the rest of the build-up period.
The following activities must be finished by 21:00h on Saturday 1 March:
- Deliveries of goods
- Collection of empty freight & boxes
- Collection of toolboxes
- Movement of forklifts, cherry pickers, cranes, movable platforms
- Placement of heavy exhibits
- Rigging
- Securing of safety chains
- Adjustments in height of rigged elements
- Working on stepladders or other elevation tools
- Sanding or cutting
None of these activities will be allowed on Sunday 2 March. All rented equipment will be removed from the halls on Saturday 1 March.
This condition should incorporated into the production schedule for all space only stands.
SPACE ONLY STANDS, SPACE ONLY HOSPITALITY SUITE & HYBRID STANDS
Exhibitors and Contractors must leave the space in which they have built their stand clean and clear at the end of the dismantling period. This includes any carpet tape stuck to the hall floor. At the end of dismantling, contractors must have their stand space inspected by a representative of the official Waste Patrol Team who will issue a waste removal 'Handover Certificate'.
Date |
Time |
Notes |
Thursday 6 March |
18:00 - 22:00 |
Only for the removal of valuable equipment that can be hand carried. No structural dismantling work is allowed. |
Friday 7 March |
08:00 - 21:00 |
|
Saturday 8 March |
08:00 - 21:00 |
|
Sunday 9 March |
08:00 - 21:00 |
|
Monday 10 March |
08:00 - 21:00 |
|
Tuesday 11 March |
08:00 - 21:00 |
TURNKEY PACKAGES
All items must be removed by Thursday 6 March at 22:00. These packages will all be dismantled on Friday 1 March . Items not removed on Thursday 6 March will be included in Waste Removal resulting in a penalty charge, please see Waste Removal section for more information.
Please note, if your company requires an extension for removal of valuable equipment please contact servifira.
Stand / Meeting Room Type |
Date |
Time |
Exhibition Stand Plus |
Thursday 6 March | 18:00 - 22:00 |
Shell Scheme Stand |
Thursday 6 March |
18:00 - 22:00 |
Executive Meeting Room |
Thursday 6 March |
18:00 - 22:00 |
Congress Square Meeting Room |
Thursday 6 March |
18:00 - 22:00 |
Meeting Room Plus |
Thursday 6 March |
18:00 - 22:00 |
Standard Meeting Room |
Thursday 6 March |
18:00 - 22:00 |
THURSDAY 6 MARCH 2025
16:00 |
The event ends at 16:00. Contractors will not be allowed to access the Venue until 18:00 in order to allow for all visitors to leave and for carpet to be removed from the gangways. |
17:00 |
For safety reasons no trolleys should be used until all visitors have left the building. The removal of carpet from the gangways will commence. |
18:00 |
Removal of valuable items begins |
22:00 |
Venue empty of exhibitors/contractors |
- For safety reasons, electricity to stands will be cut from 18:00 Thursday 6 March
- No vehicles are allowed to circulate inside the halls. All items must be removed by hand
- Please ensure that personal and valuable items are removed on Thursday 6 March. The Organisers not liable for any items left on your stand unattended. (Note: this time is designated only for the removal of audio-visual equipment, computers and other valuable items)
- Valuable items can be removed by hand through the venue access points. Underground parking areas are available around the venue (Parking B,& F max. vehicle height 2.10m), to allow loading of goods
- For external AV companies (not Fira official suppliers) that need to remove equipment on this day, please contact Fira Barcelona in the following email: mwcvehicleaccess@firabarcelona.com
- Stand structures cannot be dismantled on Thursday 6 March. Stand structure dismantling commences on Friday 7 March
- Empty boxes that have been stored with Resa/EF-GSM will begin to be distributed. Due to the high quantity of empty boxes, we cannot guarantee that your boxes will be delivered to your stand until Friday 7 March. To maintain the security inside the halls the empty boxes will be delivered sequentially
- All personnel requiring access to the venue during build-up and /or dismantling periods must register for the necessary pass
- Exhibitors and Contractors may only access the site for build-up on the day detailed for your specific stand type
- Exhibitors should plan the design of their stand space with the level of complexity that can realistically be built within the official build-up period
- Exhibitors who feel that more time may be needed for their construction can contact servifira directly to discuss the possibility of an early access tenancy agreement, at the exhibitors own cost. Please click here to contact servifira
- Please note:
- If a contractor has various stands within the event, the combined square meters of all stands can be applied to this list
- No vehicle movement or work at height is permitted inside the venue on Sunday 2 March 2025. Click here for more details
- Security & ID Checks
- Passport or National ID must be presented when accessing the venue. ID checks will be performed at all access points
- Only Passport or European Union National ID Card will be accepted for access to MWC. This includes the build-up, event and dismantling periods. Other forms of ID including driving licenses or similar are not valid to access the venue
- Important: The ID document shown at access points must be the same used for registration
- PPE - Personal Protective Equipment
- Hard hats and high visibility vests are required in order to gain entry to the venue during build-up and dismantling, except for the Sunday before the event starts
- Flat shoes, pumps, heels of any kind (including trainer heels), wedges and open toed shoes such as sandals and flip-flops – are NOT permitted during build up and dismantling at any time. This is for your personal safety during the construction phase as well as if an incident was to occur
- All exhibitors can register contractor personnel that they wish to have onsite during the opening days of the event if required. Access will be permitted in accordance with exhibitor access times
- Please note: This badge must be registered via the Client Portal. Please click here to check the Registration section for more information