GENERAL INFORMATION:
- Location: 4YFN is located in Hall 8.1 and part of Hall 8.0 at Fira Gran Via. The Daily Meeting Rooms are located in CC8, Hall 8.1
- Room Types: Choose between a Daily Meeting Room (1-day access) or a 4-Day Meeting Room (access for the full event)
- Access: Daily rooms are accessible only on the booked day; 4-day rooms are accessible from Sunday, 1 March 2026
PACKAGE DESCRIPTION:
Meeting room structure, layout & furniture:- Meeting room exterior:
- Soundproofed walls
- 1x Door with lock
- Digital screen at the door for Company Logo or room number to be included
- 30m2 room
- 4x Boardroom tables
- 16x Chairs
- 2x Wastepaper baskets
- 2x Coat stand or coat hooks
- 1x Lockable cupboard/counter
- The furniture supplied with the meeting room package is a set package and therefore not interchangeable with preferred items
- 1x LCD Screen with HDMI cables for laptop connection
- 1x Laptop
- MAC to HDMI adapters available
- Power Supply: 230V power supply available from Sunday 1 March 2026 (08:00 - 23:00)
- 3 kw/16A Switchboard with triple socket stripe
- 4 Double power sockets fixed on wall
- Wi-Fi: Courtesy Wi-Fi is available for email and light browsing only
IMPORTANT: Not suitable for demos or high-usage activities
- Basic cleaning is provided once set-up is completed and each evening during the event
- 4-day meeting rooms will be cleaned each day at the end of the event day
- You will need an access key to enter your meeting room. Room keys can be collected from the welcome desk in CC8 and must be returned there at the end of each day or time slot
- Daily Meeting Rooms will only be accessible the day they have been booked. For Monday bookings only, the rooms will be available from Sunday 1 March 2026 from 14:30 to 21:00
Exhibition passes:
- A limited number of complimentary Exhibition passes for staff and guests (based on package contracted) are provided
- For more information, please visit the Registration page
Online presence & promotion:
- 100-Word company profile and product listing included on:
- 4YFN & MWC websites and on My MWC Series App
- Exhibitor page on 4YFN & MWC websites
- Company logo and social media links will be listed on 4YFN event website
IMPORTANT: All packages are subject to change and will be adapted as necessary to adhere to government guidance and regulations in place at the time of the Event.
FORMS & DEADLINES:
Handover: Daily rooms are accessible only on the booked day; 4-day rooms are accessible from Sunday, 1 March 2026.
| Form | Deadline | How to Submit | Type |
| 100-Word Website Profile | 14/1/26 | Forms & Deadlines | Mandatory |
| 4YFN Website Logo & Social Links | 14/1/26 | Forms & Deadlines | Mandatory |
| Daily Meeting Room Logo | 14/1/26 | Forms & Deadlines | Mandatory |
| Health & Safety Declaration | 14/1/26 | Forms & Deadlines | Mandatory |
| Special Activity | 23/1/26 |
Forms & Deadlines | Optional |
| Stand Event | 30/1/26 | Forms & Deadlines | Optional |
Please note: if no logo is submitted, the digital screen will display the company name as shown on the contract
DOS & DON'TS
- It is strictly forbidden to drill, staple or fix any attachments to the walls
- It is not possible to brand the meeting room other than placing free-standing pop-up banners inside the room
- External branding is not permitted in the meeting room
- Once the show is finished, the CC8 Manager will inspect the room to ensure that all items are in place and that no damage has been done to the room. Please note, you may incur extra charges if the room has been damaged
Catering:
- Gastrofira is the only supplier able to provide catering services in the CC8 Meeting Rooms in Hall 8.1
- Please visit the catering section of this manual for information about Gastrofira
- To place your order please contact Gastrofira, details below:
Security:
- Please do not leave valuables unattended in the meeting room. We will not be held responsible for any loss or theft of personal or company property