Executive Meeting Room

 

General Information
Package Description
Forms & Deadlines
Dos & Don'ts









anchorGENERAL INFORMATION:

The Executive Meeting Rooms (EMRs) are highly functional meeting rooms that offer undisturbed privacy in a formal business setting. They share a communal reception area, reception counter and refreshment area. All rooms offer a high spec design including furniture and basic audio visual equipment, cleaning and security.

  • Location: Executive Meeting Rooms are located in Hall 2.1, Hall 3 and Hall 7
  • Key Collection: Executive Meeting Room keys can be collected from the corresponding EMR Reception from Saturday 1 March 2025. In order to collect the key, Exhibitors will need to provide their exhibitor badge or business card as identification
  • If you have any additional requests for your meeting room please contact mwcbarcelona.mrservices@firabarcelona.com


    anchorPACKAGE DESCRIPTION:

    Common Reception Area:

    • Staffed reception area
    • Standard business centre facilities (copier / printer)
    • Quiet waiting areas for guests with Wi-Fi access
    • Complimentary tea, coffee & water located in the reception and meeting zone areas 
    • Security and cleaning service
    • Dedicated audio visual staff
    • IT assistance available


    Meeting Room Facilities:

    • Soundproof walls and ceilings
    • Lockable door
    • Carpet
    • Nameplate on door: room number and company logo next to the meeting room door
    • Free public Wi-Fi (password protected)
    • Power supply
    • Air conditioning 
    • General lighting
    • Cleaning: cleaning is included with the Executive Meeting Room Package
    Furniture Package:
    • Please check the corresponding presentation in the table below to confirm the furniture items included in your Executive Meeting Room package
    • Furniture items included within the contract are provided as a set package and therefore it is not possible to change these for preferred items without an additional cost

    Branding:
    • Custom graphic inside the room
    • Graphic submission after the deadline will be subject to availability and may incur an additional fee
    AV Package:
    • 1 x 55" TV Screen, Full HD (1920 x1080) with USB and HDMI ports
    • HDMI cable for laptop connection

    Executive Meeting Room package presentations:
    • Hall 2.1 Executive Meeting Room packages - Please note that Boardroom packages vary depending on the Zone
    • Below images are for reference only and subject to change.

    Hall 2.1


    Boardroom - Zone A  Boardroom - Zone B & C  Lounge   Self-Furnished
     8 Pax - Click here   8 Pax - Click here  8 Pax - Click here   8 Pax - Click here
     12 Pax - Click here  12 Pax - Click here  12 Pax - Click here  12 Pax - Click here
     16 Pax - Click here  16 Pax - Click here  16 Pax - Click here  16 Pax - Click here

    /mwcoem/s/EMR24_VISUAL1_8paxBoardroomZoneBCHall2.1.JPG?v=2
    		 /mwcoem/s/EMR24_VISUAL2_8paxLoungeHall2.1.JPG?v=2
    Visual of 8 Pax Boardroom Hall 2.1 EMR Zones B & C Visual of 8 Pax Lounge Hall 2.1 EMR   
    Please note, graphics shown are subject to change.

    Hall 3 & Hall 7


     Boardroom  Lounge  Self-Furnished
     8 Pax - Click here  8 Pax - Click here  8 Pax - Click here
     12 Pax - Click here  12 Pax - Click here  12 Pax - Click here
     16 Pax - Click here  16 Pax - Click here  16 Pax - Click here
     24 Pax - Click here  24 Pax - Click here  24 Pax - Click here


    /mwcoem/s/EMR24_VISUAL3_8paxBoardroomHall7.JPG?v=2
    		 /mwcoem/s/EMR24_VISUAL4_8paxLoungeHall7.JPG?v=2
    Visual of 8 Pax Boardroom Hall 7  EMR
    		Visual of 8 Pax Lounge Hall 7  EMR
    Please note, graphics shown are subject to change.

    IMPORTANT: All stand packages are subject to change and will be adapted as necessary to adhere to all government guidance and regulations in place at the time of the Event.

    Power Supply:

    • Due to the unique nature of the EMR construction, any requests for additional power supply cannot be guaranteed. Requests must first be reviewed and approved in accordance with local health & safety regulations before a confirmation can be given. Exhibitors needing additional power supply, must contact servifira. Please click here to contact servifira

    Exhibition Passes: 
    • Limited number of complimentary Exhibition Passes for staff and guests depending on the stand size
    • Please visit the Registration page for more information

    Exhibitor Profile and Product Listing in:
    • The MWC Website and the GSMA My Event App 
    • Product and Services Directory within the MWC Website


    anchorFORMS & DEADLINES:

    Handover: Executive Meeting Room packages will be accessible from Saturday 1 March 2025.

    Deadline How to Submit
    Risk Assessment 25 Nov 2024 Forms & Deadlines
    Artwork & Logo Submission 3 Feb 2025 Forms & Deadlines
    Additional Electrical Needs 3 Feb 2025 Forms & Deadlines
    IT Order    10 Feb 2025 Forms & Deadlines
    Exhibitor Profile 3 Mar 2025 Forms & Deadlines


    Please note the above forms must be submitted before the deadlines (if applicable). Failure to meet these deadlines could result in additional charges.

    anchor

    DOS & DON'TS:

    • It is not permitted to drill, staple or fix any attachments to the walls
    • Pull-up banners, posters or any other form of branding is not permitted in the aisles or common areas
    • It is not allowed to move the air condition or move any furniture between rooms or place them outside the Executive Meeting Room
    • Custom builds or furniture rental: Servifira is the official appointed furniture contractor for the Executive Meeting Rooms and it is strictly forbidden to contract any other supplier for custom builds or furniture rental
    • Catering: Gastrofira is the only supplier permitted to provide catering services in the Executive Meeting Rooms